Shoe Daddy
Invoicing & Stock Automation
Overview
Shoe Daddy, a rapidly growing shoe-cleaning kit company, was expanding its wholesale partnerships faster than its internal systems could keep up. Every order triggered a storm of manual invoices, spreadsheet updates, and stock reconciliations often resulting in late payments, inaccurate inventory, and cash flow uncertainty. Orchidea implemented an AI-Orchestrated Finance System that automated invoicing, synced stock levels in real time, and flagged discrepancies for human review. The result: frictionless financial operations and clear visibility across every B2B order, payment, and product line.
Client:
Shoe Daddy
Year:
2025
Category:
B2B
/
Stock and Invoicing
Location:
United States
The Challenge
70% of wholesale invoices were manually created and cross-checked.
Payments were delayed due to inconsistent reconciliation between Shopify, QuickBooks, and bank feeds.
Staff spent hours tracking which SKUs were shipped, invoiced, or awaiting payment.
Lack of visibility led to cash flow uncertainty and missed reorder windows.
The Solution
We designed Finance & Inventory Orchestration Layer connecting Shoe Daddy’s eCommerce, accounting, and fulfillment systems:
Automated Invoicing Engine — AI generated and sent invoices instantly upon order confirmation, pulling client and pricing data directly from Shopify and wholesale CRMs.
Smart Reconciliation Bot — Payments were auto-matched to invoices using reference detection and flagged mismatches for manual review.
Inventory Sync Bridge — Stock levels updated automatically after each sale or restock, eliminating double-entry errors.
Cash Flow Dashboard — Leadership gained real-time visibility into expected payments, outstanding invoices, and stock-on-hand across all accounts.
This automation created a unified financial rhythm—predictable, traceable, and human-supervised for accuracy.
The Result
Within 30 days, Shoe Daddy went from daily spreadsheet firefighting to fully synchronized, intelligent operations.
